Elements and Performance Criteria
- Prepare and store physical records
- Physical records and inventories required for the organisation are determined in consultation with the management team.
- Methods for collecting information are reliable, and time and resources are used efficiently.
- Appropriate interpersonal skills are used to access relevant information from individuals and teams.
- Information is organised into a format suitable for analysis, interpretation and dissemination in accordance with organisational requirements.
- Business equipment/technology is used to maintain information in accordance with organisational and Occupational Health and Safety (OHS) requirements.
- Records are updated and stored in accordance with organisational requirements.
- Process petty cash transactions
- Establish and maintain a cash book in accordance with organisational requirements
- Cash receipts and payments book created, and documentation relating to financial transactions checked for validity prior to processing.
- Cashbook balances reconciled with bank and creditor statements.
- Cashbook balances are used to complete legislative reporting requirements.
- Cash flow statements are prepared on the basis of summarised cashbook entries.
- Reconcile invoices for payment to creditors
- Prepare invoices for debtor
- Invoices are prepared accurately and, if required, distributed to nominated person for verification prior to despatch.
- Adjustments are made as required in accordance with organisational requirements.
- Invoices and other related documents copied and filed in accordance with organisational requirements for taxation and auditing purposes.